Auto-forwarding is a useful tool to make sure you never miss an email wherever you might be. Forwarding is generally set by a rule configured in your main email address that tells the email server or your email client (such as Outlook) to automatically forward that email to another address. T
he server-level forwarding requires admin access but to forward email using the Outlook client itself is easy for any Outlook user to do, assuming they can leave their computer running all the time with Outlook open.
This tutorial will cover how to automatically forward an email in Outlook 2013, 2016, Outlook.com and Outlook 365.
If you don’t have access to an email address at certain times, like a college or work email address for an example, you can set a rule in Outlook that will automatically forward any emails to your home email or other address. If you’re waiting for something important and don’t want to wait until the next day, email forwarding can help.
The installed versions of Microsoft Outlook, Outlook 2013 and Outlook 2016 can be configured within the client itself. Outlook 365 or installations that use an Exchange server will need the client to be running at all times. That means leaving your school or work PC on overnight with Outlook running. If you can do that, these techniques will work for you.
Automatically forward an email in Outlook 2013 and Outlook 2016
Despite being five years old now, Outlook 2013 is still the most popular email client in use. Many schools, colleges, and businesses still use it as upgrades are expensive and involve a lot of work. If you use it, here’s how to automatically forward an email in Outlook 2013. The same method also works for Outlook 2016 as the syntax is almost identical.
- Open Outlook and select File from the top menu.
- Select Manage Rules & Alerts.
- Select the email address you want to apply the rule to if you have multiple addresses.
- Select New Rule and Start From A Blank Rule.
- Select Apply rule on messages I receive.
- Select your condition. Here you set whether you forward emails from certain people or only those marked as important or some other condition depending on your needs.
- Select the link for each condition you select to refine it further. Enter a corresponding value to match what you’re looking to do.
- Select the Forward It To People Or Public Group option in the next window. Select the link and add the email address of the email address you want emails forwarded to.
- Check the details in the final box and select Next if happy.
- Create an exception if necessary. This would exclude certain emails or spam from being forwarded.
- Name your forwarding rule and select to Turn on this rule when you’re ready.
Automatically forward an email in Outlook.com
Outlook.com is Microsoft’s free webmail service that used to be called Hotmail. It doesn’t use installed email clients or traditional Exchange servers, it is all online. You can still forward emails though.
- Log into your email account at Outlook.com
- Select the settings cog icon and then Options.
- Select Forwarding under Mail and Accounts.
- Set the forward and enter a destination email address in the right pane.
- Select Save once you have confirmed all is correct.
You cannot set the same kind of rules you can with Outlook 2013 and Outlook 2016 but this process gets the job done in Outlook.com.
Automatically forward an email in Outlook 365
Many businesses use Outlook 365 as it is online only and doesn’t involve the huge upfront license fees that installed versions of the office suite require. Outlook 365 is part of Office 365, which is the subscription-based version of Office, which includes Office applications in the cloud, including Outlook, Word, Excel, and so on. In addition, Office 365 includes email hosting so you can host your domain name’s email using Office 365.
Cloud-based services such as Office 365 also has the advantage of allowing you to log on from anywhere to check your email. It also allows you to automatically forward email should you wish to.
- Sign in to your Office 365 account.
- Select Settings in the top right and then Options.
- Select Inbox rules and New.
- Select Automatic Processing and Inbox Rules.
- Select New.
- Select Apply to all messages and then Forward the message to.
- Add the email address you want mail forwarded to in the next window.
- Select Save to create the rule.
Outlook 365 differs depending on where in the world you are. In some installations, you would select Options and then Account and Connected Accounts.
In the same vein, not all Outlook 365 setups will require you to select Connected Accounts but some do. Despite being a global product, different Outlook 365 suites look and act slightly differently.
If you need to turn off email forwarding, you just need to repeat the first steps in each process and deselect the rule. Once saved, forwarding should stop immediately.